This policy sets out that I Lisa Cartlidge, working under the businesses Lisa Cartlidge Hypnotherapy, Lisa Cartlidge Hypnotherapy for Trauma, will use and protect the information that you provide when you use my service.
It is my intention to ensure that any data you provide is managed respectfully, kept secure and only used for the purposes for which it has been provided.
The policy may be updated in the future to keep in line with legislation.
When you contact me via website, social media, telephone or email, the information I may collect is –
Emergency name and contact number
Any other information you choose to supply regarding the purpose of your enquiry.
I will securely save your details for the purposes of communication, to discuss your requirements with you, to send you session reminders, to contact you in the case of missed or late attendance to a session, and for any other purpose I believe is in your best interest.
I will not share any information you provide me via any forms of communication with any other person unless I receive your written consent, or I am legally required to do so.
During the initial session I will ask you to provide me with information regarding –
Any other information you wish to discuss or I feel is relevant to our sessions.
In the course of the sessions I will take notes of any information you provide that I feel appropriate to track progress and help plan your future sessions.
Any information I hold will be securely locked away, and used only for the intended purpose.
In the case of an emergency I will call the emergency contact you provide to me.
Where the sessions are conducted via webcam eg. Zoom, Skype or facetime the sessions are recorded only for as long as it will take me to write up notes not taken contemporaneously. Once notes have been documented, the recording will be deleted.
I will need to see you throughout the online session including during trance where you may be lying down or reclining in a chair. If we lose connection whilst you in trance you will naturally come out of this state of relaxation.
If there is any issue with the connection I will phone you on WhatsApp and/or the telephone number you provide to me.
In the case of an emergency I will call the emergency contact you provide to me.
Your name and telephone contact details will be saved on my mobile phone. My phone is password protected.
Your email address will be stored in my email contacts. My email address is password protected.
Any information you provide that is relevant to your hypnotherapy sessions I may take notes on, this information will be securely stored away.
Your information will be kept for up to 7 years after you have finished sessions under the guidance of the Association of Solution Focussed Hypnotherapy, or 7 years from the age of 18 if a client is under 18 when starting sessions.
You have the following rights
- The right to be informed – why we have produced this policy.
- The right to access. If you wish to see your profile please make a request in writing to Lisa Cartlidge, the data processor. I will provide you with the information within 30 days of receiving the request.
- The right to rectification. This is your right to request changes to any information that I hold that is factually inaccurate. If you believe any of the information I hold about you is incorrect then please let me know and I will make the appropriate changes.
- The right to erasure. Given the nature of our work we are required to hold our details for 7 years, or 7 years from the age of 18 if a client is under 18 when starting sessions. After this your information will be securely destroyed.
- The right to restrict processing. I will only use the information for the purposes that we have stated: most standards of confidentiality applied in professional contexts are based upon the common law concept of confidentiality where the duty to keep confidence is measured against the concept of greater good. If in the therapists opinion there is good cause to believe that not to disclose would cause danger or serious harm to self, the therapist or others, your GP or the appropriate agencies may be contacted. Only information required to ensure the safety of the relevant parties would be disclosed. Information may have to be disclosed without consent for the prevention, detection or prosecution of a crime. The sharing of anonymous case histories with supervisors and peer support groups is not a breach of professional confidentiality.
- The right to data portability: I will not share your information, other than in the situations described above without your specific consent.
- The right to object. I will not contact you for any marketing purposes unless you have given me specific agreement to do so.
- The right not to be subject to automated decision making including profiling. I will not use your information for profiling purposes.
I, Lisa Cartlidge am the data processor. I will be fully compliant with the GDPR requirements in using data for administration, appointment making and accounts.
In the case of using premises or clinic to see clients I will ensure that I receive written consent that any data obtained by CCTV is protected in accordance with the GDPR.
I will only publish testimonials on my website with specific consent, and I will not publish your name. The testimonial will stay in there unless you specifically ask me to remove it. If you provide a testimonial on social media (eg facebook) the testimonial will stay on there unless you specifically ask me to remove it. In which case I will remove it within 14 days your request.
I will always ensure my clients privacy is kept to the best of my ability by bookings sessions with at least a 15-minute break in between. It is possible you may pass clients booked in the session before, or after your session.
What is a cookie?
A cookie is a small piece of data that a website stores on your device when you visit, typically containing information about the website itself, a unique identifier that allows the site to recognise your web browser when you return, additional data that serves the purpose of the cookie, and the lifespan of the cookie itself.
Cookies are used to enable certain features (eg. logging in), to track site usage (eg. analytics), to store your user settings (eg. timezone, notification preferences), and to personalise your content (eg. advertising, language).
Cookies set by the website you are visiting are normally referred to as “first-party cookies”, and typically only track your activity on that particular site. Cookies set by other sites and companies (ie. third parties) are called “third-party cookies”, and can be used to track you on other websites that use the same third-party service.
Types of cookies and how we use them
Essential cookies are crucial to your experience of a website, enabling core features like user logins, account management, shopping carts and payment processing. We use essential cookies to enable certain functions on our website.
Performance cookies are used in the tracking of how you use a website during your visit, without collecting personal information about you. Typically, this information is anonymous and aggregated with information tracked across all site users, to help companies understand visitor usage patterns, identify and diagnose problems or errors their users may encounter, and make better strategic decisions in improving their audience’s overall website experience. These cookies may be set by the website you’re visiting (first-party) or by third-party services. We use performance cookies on our site.
Functionality cookies are used in collecting information about your device and any settings you may configure on the website you’re visiting (like language and time zone settings). With this information, websites can provide you with customised, enhanced or optimised content and services. These cookies may be set by the website you’re visiting (first-party) or by third-party service. We use functionality cookies for selected features on our site.
Targeting/advertising cookies are used in determining what promotional content is more relevant and appropriate to you and your interests. Websites may use them to deliver targeted advertising or to limit the number of times you see an advertisement. This helps companies improve the effectiveness of their campaigns and the quality of content presented to you. These cookies may be set by the website you’re visiting (first-party) or by third-party services. Targeting/advertising cookies set by third-parties may be used to track you on other websites that use the same third-party service. We use targeting/advertising cookies on our site.
Third-party cookies on our site
Our third-party privacy promise
We review the privacy policies of all our third-party providers before enlisting their services to ensure their practices align with ours. We will never knowingly include third-party services that compromise or violate the privacy of our users.
How you can control or opt out of cookies
If you browse websites from multiple devices, you may need to update your settings on each individual device.
Although some cookies can be blocked with little impact on your experience of a website, blocking all cookies may mean you are unable to access certain features and content across the sites you visit.